How to use: Fill in all sections below. Required fields are marked *.
Use Save to preserve your work to the shared server (if connected). Use Generate Report to produce the
.docx. To transfer an audit between machines or create a portable backup, use Export Audit / Import Audit on the Settings tab.
Document Metadata
File will be saved as: (fill in clinic name and date first)
Working name — shown in the server picker and status bar to identify the audit before clinic details are entered
Select a date above — will appear as dd-mmm-yyyy in the report
Laser Protection Supervisor (LPS)
Authorised Persons (Device Operators)
Enter each person authorised to operate laser / IPL devices. Up to 6 persons. Leave unused rows blank.
Clinic Details
Each room or area where laser/IPL devices are used. Devices can be assigned to a specific LCA in the Systems tab. If the clinic has only one treatment area, one entry is sufficient.
Name of the local authority. Used in the audit report and notification advisory letter.
Issue number shown on the Local Rules cover page.
Select date — will appear as dd-mmm-yyyy
Laser & IPL Systems
Enter up to 6 systems. Set type to "(Not used)" for unused slots. If a device operates at more than one wavelength or mode (e.g. a dual-wavelength Nd:YAG at 1064 nm and 532 nm), enter each configuration as a separate system tab.
Laser Parameters
Use the worst-case (smallest) spot. For non-circular beams record the manufacturer's quoted spot area (cm²) or calculate the equivalent circular diameter: d = 2√(A/π).
IPL Parameters
Authorised Users — Device-Specific Supplier Training
Names are drawn from Section D. Add the date each person received device-specific training from the supplier.
Laser Parameters
Use the worst-case (smallest) spot. For non-circular beams record the manufacturer's quoted spot area (cm²) or calculate the equivalent circular diameter: d = 2√(A/π).
IPL Parameters
Authorised Users — Device-Specific Supplier Training
Names are drawn from Section D. Add the date each person received device-specific training from the supplier.
Laser Parameters
Use the worst-case (smallest) spot. For non-circular beams record the manufacturer's quoted spot area (cm²) or calculate the equivalent circular diameter: d = 2√(A/π).
IPL Parameters
Authorised Users — Device-Specific Supplier Training
Names are drawn from Section D. Add the date each person received device-specific training from the supplier.
Laser Parameters
Use the worst-case (smallest) spot. For non-circular beams record the manufacturer's quoted spot area (cm²) or calculate the equivalent circular diameter: d = 2√(A/π).
IPL Parameters
Authorised Users — Device-Specific Supplier Training
Names are drawn from Section D. Add the date each person received device-specific training from the supplier.
Laser Parameters
Use the worst-case (smallest) spot. For non-circular beams record the manufacturer's quoted spot area (cm²) or calculate the equivalent circular diameter: d = 2√(A/π).
IPL Parameters
Authorised Users — Device-Specific Supplier Training
Names are drawn from Section D. Add the date each person received device-specific training from the supplier.
Laser Parameters
Use the worst-case (smallest) spot. For non-circular beams record the manufacturer's quoted spot area (cm²) or calculate the equivalent circular diameter: d = 2√(A/π).
IPL Parameters
Authorised Users — Device-Specific Supplier Training
Names are drawn from Section D. Add the date each person received device-specific training from the supplier.
Checklist Results
For each item select Pass / Fail / N/A and add a brief note if needed.
Engineering Controls
| # | Audit item | Status | Notes |
|---|
Administrative Controls
| # | Audit item | Status | Notes |
|---|
Protective Eyewear
| # | Audit item | Status | Notes |
|---|
Warning Signs
| # | Audit item | Status | Notes |
|---|
Please fix the following before generating:
Findings & Recommendations
Enter findings raised during the audit. Use the Failed control dropdown to link each finding to a specific checklist item. Leave blank rows empty — they will be omitted from the report.
Generate documents from the current form data. Save to a folder using the picker, or download directly.
⬇ Audit Report
Full site audit report and risk assessment. Includes RPA2000 linking notes if enabled.
📋 Local Rules
Local Rules document for the clinic. Covers all active systems with device-specific eyewear specifications.
✉ Notification Advisory Letter
E6 notification and registration advisory letter covering CQC, local authority licensing, MHRA device registration, and LPA/LPS appointments.
📬 Cover Letter
Document dispatch cover letter listing the completed audit pack and action required for each document (Local Rules signing, display notices, etc.).
🔬 Device Risk Reports
HSE 5-steps device-specific risk assessment for each active system. One section per device in a single document.
👥 Register of Authorised Users
Per-device register of authorised operators with designation, training date, and signature columns. One section per device.
✅ Start-Up Check List
Single-page laminated laser/IPL start-up checklist for display in the treatment room. Clinic name and address replace the header; LPS contact in warning line.
⚠️ Notice to Persons
Single-page notice for display in the controlled area. Clinic name and address in the header; controlled area name inserted in the title; "NO" highlighted in red.
📡 Monitoring Programme
E7 — Optical Radiation Monitoring Programme. AOR 2010 worker exposure assessment, worker classification, and health surveillance determination.
👷 Worker Classification Record
E8 — AOR 2010 worker classification record. Identifies workers at risk, documents the exposure assessment basis, records the classification outcome (below/above EAVs), and determines Regulation 5 health surveillance obligations.
📁 Generate Final Docs
Saves the full audit pack to a chosen folder: Audit Report, Notification Letter, Local Rules, Device Risk Reports, Authorised Users Register, Cover Letter, Start-Up Check List, Notice to Persons, Monitoring Programme, Worker Classification Record, and Audit Data JSON. Optional: Safety Policy and Training Programme. Status forced to Issued; linking notes excluded.
Optional Documents
These documents are not generated automatically as part of the LPA site visit. They are standalone deliverables that draw on the same audit data.
📄 Safety Policy & Procedures
Laser/ILS Safety Policies & Procedures document. Covers electrical, ocular, LGAC, flammability, access control, shutdown, review, incidents, audit sheets, skills validation, and roles.
📚 Training Programme
Laser/IPL Safety Training Programme. Four-stage pathway: CoK, device-specific, preceptorship, CPD. Includes training check sheets and CPD log.
🚨 Incident Investigation SOP
Laser/IPL incident and near-miss investigation SOP. Covers immediate response, root cause analysis, corrective actions, MHRA Yellow Card reporting, and review cycle.
These settings apply to all audit reports generated on this device. They are pre-filled with GCG defaults and rarely need to change.
► Backup / Portability (Export & Import)
Settings (LPA name, organisation, checklist descriptions) — reusable across all clinic audits.
Audit data (clinic details, devices, checklist results, findings) — saved per clinic/audit. Import a clinic profile to pre-populate the form.
Audit data (clinic details, devices, checklist results, findings) — saved per clinic/audit. Import a clinic profile to pre-populate the form.
Settings
Audit data
Use Import Audit to restore a previously saved audit JSON, or to load an audit onto a different machine. Export Audit creates a standalone JSON copy — useful as a manual backup or for archiving. Note: 💾 Save on the Audit tab already downloads a JSON file automatically.
Laser Protection Adviser (LPA)
Optional — appears on sign-off sections of generated documents
LPA Profiles
Save the current LPA settings (including signature) as a named profile. Switch profiles when generating documents for different LPAs.
Shared Server
Connect to the LPA audit server on your NAS to share audits with other users in real time. Leave blank to work offline (local save only).
Your account username on the LPA audit server
Leave blank to keep current saved credentials
Audit Defaults
Number of years before this audit requires renewal (default: 3)
Number of years before Local Rules require renewal (default: 1)
✓ Checked = portfolio mode — linking notes included. Uncheck before issuing reports to real clients. Generate Final Docs always omits linking notes regardless of this setting.
⚙ To edit checklist item labels or risk metadata, use the Risk Metadata Editor →
Risk Metadata Editor
Adjust the risk scoring and default text for each control. Changes take effect on the next checklist sync.
L (Likelihood): 1 = Unlikely | 2 = Possible | 3 = Likely S (Severity): 1 = Low harm | 2 = Moderate | 3 = Serious harm or injury
Priority badge: L × S ≥7 = High ≥4 = Medium <4 = Low
L (Likelihood): 1 = Unlikely | 2 = Possible | 3 = Likely S (Severity): 1 = Low harm | 2 = Moderate | 3 = Serious harm or injury
Priority badge: L × S ≥7 = High ≥4 = Medium <4 = Low
Device Discover
Identify an unknown laser or IPL device using web search and/or image analysis, then populate
its specifications directly into System 1 on the Audit tab.
Tip: photograph the device's rating plate — it usually contains the model number, CE mark, and manufacturer even when the front panel branding is generic.